This Policy provides information on the obligations and policies of Huttons in respect of an individual customer’s Personal Data. Huttons is committed to using reasonable efforts in applying, where practicable, those principles and the processes set out in this Policy to its operations. Please take a moment to read this Policy so that you know and understand the purposes for which we collect, use and disclose your Personal Data.
Huttons’ management, staff and associates/agents shall endeavour to respect the confidentiality of and keep safe all Personal Data collected, stored, disclosed and used for, or on behalf of, Huttons. Huttons strives to ensure all collection, storage, disclosure and usage of Personal Data by the Organisation and by anyone acting on its behalf shall be done in an appropriate manner and in accordance to the Personal Data Protection Act and this Policy.
By interacting with us, submitting information to us, or engaging in real estate services offered by us, you agree and consent to Huttons as well as to its respective representatives, associates and agents (collectively referred to herein as “Huttons”, “us”, “we” or “our”) collecting, using, disclosing and sharing amongst themselves your Personal Data, and disclosing such Personal Data to Huttons’ authorised service providers and relevant third parties in the manner set forth in this Policy.
This Policy supplements but does not supersede nor replace any other consents you may have previously provided to us in respect of your Personal Data, and your consents herein are additional to any rights which we may have at law to collect, use or disclose your Personal Data.
For the purposes of this Policy, in line with the provisions under the Singapore Personal Data Protection Act 2012 (No. 26 of 2012) (the “Act”), “Personal Data” shall mean data, whether true or not, about an individual who can be identified from that data; or from that data and other information to which an organisation has or is likely to have access. Such Personal Data shall also refer to that which is already in the possession of Huttons or that which shall be collected by Huttons in the future.
2. CONTACTING THE DATA PROTECTION OFFICER
In accordance with the Personal Data Protection Act, Huttons has established a process for receiving and responding to any query or complaint that may arise with respect to the application of this Act. To ensure that Huttons receives your complaints and enquiries, please send the same via email to the DPO at the following email address: firstname.lastname@example.org
Please note that if your Personal Data has been provided to us by a third party (e.g. through a referral), you should contact that individual to make such queries, complaints and access and correction requests to Huttons on your behalf.
3. STATEMENT OF PRACTICES
Types of Personal Data Collected
The type of Personal Data that we collect from you may include your:
Note that some of the Personal Data we collect are required by the HDB or other government agencies to check your eligibility to purchase a HDB flat or executive condo.
If you provide us with any Personal Data relating to a third party (e.g. information of your spouse, children, parents), by submitting such information to us, you represent to us that you have obtained the consent of the third party to you providing us with their Personal Data for the respective purposes.
4. Purpose of Collection of Personal Data
The Personal Data mentioned in Paragraph 3.2 above is collected for the purposes of:
In addition, Huttons collects your Personal Data if you submit an application to us as a candidate for an employment or for an associate’s or agent’s position:
5. Disclosure of Personal Data
Without derogating from any of the above, we may also disclose your Personal Data to the following third parties:
Huttons may also disclose your Personal Data to the above mentioned parties in the occurrence of any of the following events:
Under certain circumstances, telephone calls made to us on our service hotlines and/or inquiry telephone numbers are recorded for the purposes of quality control, appraisal, as well as staff management and development. In such an event, by agreeing to this Policy, you hereby give your clear and unambiguous consent for the collection, use and disclosure of such Personal Data in accordance with this Policy.
6. TRANSFER OF PERSONAL DATA OVERSEAS
Your Personal Data may be processed by Huttons, its partners, associates, agents and third parties providing services to Huttons, in jurisdictions outside of Singapore. In this event Huttons will comply with the data protection provisions of the Personal Data Protection Act in respect of the transferred personal data while such personal data remains in its possession or under its control; and will ensure that the recipient of your personal data is bound by legally enforceable obligations to provide your personal data a standard of protection that is comparable to that under the PDPA.
7. ACCURACY OF PERSONAL DATA
8. PROTECTION OF PERSONAL DATA
Huttons uses commercially reasonable physical, managerial and technical safeguards to preserve the integrity and security of your Personal Data and will not knowingly allow access to this data to anyone outside the Organisation, other than to you or as described in this Policy. However, we cannot ensure or warrant the security of any information you transmit to us and you do so entirely at your own risk. In particular, Huttons does not warrant that such information may not be accessed, altered, collected, copied, destroyed, disposed of, disclosed or modified by breach of any of Huttons’ physical, technical or managerial safeguards.
9. ACCESS AND CORRECTION OF PERSONAL DATA
In accordance with Paragraph 2.1 of this Policy, you have the right to:
Huttons reserves the right to charge a reasonable administrative fee in order to meet your requests under Paragraph 7.1.1. Upon payment of the requisite fee, your request shall be processed within a reasonable time.
If you wish to verify the details you have submitted to Huttons or if you wish to check on the manner in which Huttons uses and processes your Personal Data, our security procedures mean that we may request proof of identity before we reveal information. This proof of identity will take the form of full details of name and NRIC/FIN/Passport number. You must therefore keep this information safe as you will be responsible for any action which Huttons takes in response to a request from someone using your personal details.
Huttons shall respond to an access or correction request within 30 days from the time the request is made. If Huttons is unable to respond within 30 days, Huttons will inform you in writing within that time frame, of the time by which it will be able to respond to the request.
10. STORAGE AND RETENTION OF PERSONAL DATA
Huttons will delete, as reasonably possible, or otherwise anonymise any Personal Data in the event that the Personal Data is not required for any reasonable business or legal purposes of the Organisation. The deletion or destruction of Personal Data from Huttons’ electronic, manual or other filing systems will be done in accordance with our internal procedures and other agreements.
11. CONTACTING YOU
To the extent that any of the communication means which you have provided us with (which may include your telephone number and fax number) is/will be listed on the Do Not Call Registry (the “DNC”), by agreeing to this Policy, by any means of indication, you hereby grant Huttons your clear and unambiguous consent to contact you using all of your communication means you have provided to us including using voice calls, SMS, Whatsapp, MMS, fax or other similar communications applications or methods, for the purposes as stated in Paragraphs 3.4 and 3.5.
12. CHANGE OF POLICY
Huttons reserves the right to alter any of the clauses contained in this Policy in compliance with local legislation and/or to meet international policy requirements, and for any other purpose deemed reasonably necessary by us. You should look at these terms regularly. If you do not agree to the modified terms, you should inform us as soon as possible of the terms to which you do not consent. Pending such notice, if there is any inconsistency between these terms and the additional terms, the additional terms will prevail to the extent of the inconsistency.
13. CHANGE OF POLICY
This Policy is governed by and shall be construed in accordance with the laws of Singapore. You hereby submit to the non-exclusive jurisdiction of the Singapore courts.
This Policy only applies to the collection and use of Personal Data by Huttons. It does not cover third party sites to which we provide links, even if such sites are co-branded with our logo. Huttons does not share your Personal Data with third party websites. Huttons is not responsible for the privacy and conduct practices of these third party websites, so you should read their own privacy policies before disclosure of any Personal Data to these websites.
The information provided is subject to changes as may be required by the authority or developer and it cannot and shall not be used to form part of the offer and/or contract. All information provided have been treated with care and developer and/or marketing agent shall not be liable for any inaccuracy.
We recognise the importance of protecting the privacy of information collected about visitors to our websites. Personal information about visitors to our sites is collected only when knowingly and voluntarily submitted. You should be aware that we may use your email address and/or contact number to contact you in future. We strive to ensure security, integrity and privacy of personal information submitted to our site. Unfortunately, no data transmission over the internet can be guaranteed to be totally secured. However, we will endeavour to take all reasonable steps to protect the personal information you have submitted to us.
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